Purpose of Policy

Edison Contracts Limited is committed to respecting our customers' privacy and protecting their personal information from misuse or unauthorised disclosure in full accordance with the Data Protection Act 1998. Edison Contracts Limited values its reputation and aims to maintain high ethical standards in the conduct of our business affairs.

This privacy policy explains how we use any personal information we collect about you when you use this website.


Business Overview

Edison Contracts Limited is an Electrical Installation and Civil Engineering company.

We process personal information to enable us to provide our services, to maintain our own accounts and records and to support and manage our employees. Specifically:

1. Bookkeeping
2. Personnel records
3. Periodic accounts reviews
4. Preparation and filing of annual accounts
5. Preparation and filing of annual tax returns

Please contact admin@edisoncontracts for our data controller details


Data we collect – Online services

This Privacy Policy relates to our use of any personal information we collect from you via the following online services:

1. Any of our websites
2. Our social media accounts:
3. Email you may send to us:
4. Depending on which of our services you use we may collect the following information:
- Data Collected
- Name
- Email Address
- Telephone Number
- Postal Address
- Business Name
- Services you are interested in


Consent

We will not collect any information about you without your explicit consent.

We will ask your consent every time we need to collect personal information about you.

We will explain in a clear simple terms why we want to collect your information and what we will do with it before seeking your consent so you are fully informed and you will be given a clear and unambiguous option to opt in to any communications or services we might wish to offer you.


Why we collect personal data

We collect information about you to manage our transactions with you.

We may collect and analyse information for the purpose of recommending services.

We may use it to notify you about things you’ve told us you like.

We also use it for business, regulatory and legal purposes, like:

Dealing with any requests you make or content you submit

Getting in touch if we need to tell you about something, like a change to our policies or issues with a service


Data Processing and Sharing

We will store and process your data following industry best practice and security.

We will take all reasonable steps to ensure that there are appropriate arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of the personal information to any entity or third party agreed with your consent.

Where processing takes place by one of our trusted data processors, we ensure that our contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR, this affords your data the same protection away from our organisation, as it does within it.

The data we collect through our online services may be processed by one or more of the following:
1. Robert Lewis Accountants


Recipients of Personal Data (Geographical)

We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable 3safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.


Data Retention

The data referenced above in section - Data We collect:

1. Is kept in our active file for 6 months
2. After 6 months it is move to a dormant state
3. After 12 months is deleted from our systems

We use Active records for some or all of the activities detailed in the section above - Why We Collect Personal Data

If we have recorded no positive activity from you after 6 months your record will become dormant.

If there is no positive activity from you within 12 months we will delete your records.

Positive activity means that you open, read, interact with either the website or through any of the communication methods we use to contact you.

It is our responsibility to be able to demonstrate this positive activity and if we cannot then your details will become dormant and eventually be deleted.

We may from time to time request that you create an affirmative action vie email or our website to keep your record active, if we are unable to determine it automatically.


Individual Rights

We respect the rights and freedoms of individuals and as such we would like to make you aware of the following.

You have the right to:
- Request access to your data
- Request rectification of your data where there are errors or inaccuracies or the data is not current
- Request that the data we hold is removed entirely from our systems
- Request us to restrict processing of your data
- Object to our processing of your data
- Request your data in a format that is commonly used/accepted
- Send your data to another controller Withdraw consent already provided - at any time

You also have the right to complain to this organization. To exercise your rights above please contact either the Data Protection Officer, Data Controller or Company representative via any of the channels provided.

You also have the right to lodge a complaint with a supervisory authority. In this instance the ICO and their contact details are as follows:
https://ico.org.uk/concerns/handling or call the ICO on 0303 123 1113


Data Sources

Any and all data in respect of - Data We Collect, is collected directly from you, the individual.

We do not collect any of your personal data from any other sources. This includes any publicly accessible list and or data sources, whether in the public domain or if we have a legitimate interest to be able to access those sources legally.


Statutory or Legal Rights to Hold Data

We have no statutory or legal right to hold the data you have provided and detailed in respect of - Data We Collect.

We rely on consent to collect and store this data and uphold all of the individual’s rights and freedoms with respect personal data given by consent.

See section - Your Rights as an Individual in Respect of the Data We Hold


Automated Decision Making & Profiling

Any and all data in respect of - Data We Collect, is not subject to any automated decision making.

We do not profile you using your data, any actions taken by us or our systems are as a direct result of explicit requests or consents you have chosen.

There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you.

Signed : Adam Smith
Position : Owner and Director
Date : 28th May 2024